Background and Guidelines
There are two types of curriculum changes: Changes to individual courses and changes to programs. Please use the correct procedure.
The purpose of the Curriculum Change Proposal form is to guide academic programs through the process of proposing all curricular changes to the Associate Dean for Academic Affairs.
Please visit the https://coedocs.uoregon.edu/display/governance/Curriculum+Resources to access the College curriculum policy, review procedures, and timelines. The website also provides resources for navigating the UO curricular review process and includes UO Curriculum Committee (UOCC) meeting dates and timelines, tips for writing a proposal for the UOCC, CourseLeaf instructions, and more.
Before starting a Curriculum Change proposal, please consult the UOCC approval timeline in order to create your own internal timeline for suggested changes. For example, in order for a course change to be approved and take effect by Fall 2021, the change should be submitted to the UOCC by December 2020. This would mean any changes would need to be presented at the COE curriculum committee meeting in Fall 2020.
Individual Course Change Process
This is the short version of what takes place:
COE CC approval
Entry into Courseleaf after Faculty approval
Submission through Courseleaf system for eventual UOCC approval
Here are the details for this process:
• Faculty member develops course change or program synopsis/ proposal, completing program and departmental review approval processes
• Faculty member/Program representative submits proposal to the Associate Dean for Academics for review. The proposal should answer all the questions below. Just copy and paste the questions into a Word document and answer the questions. Add all supporting documentation such as syllabi or updated program plans. This will be submitted at least a two weeks prior to the scheduled COE CC meeting.
• Associate Dean for Academics convenes the COE CC to review the materials. Please note the date and time of the COE CC meeting as it's likely a representative from your program may need to be present when the COE CC discusses your proposal. Programs may be asked for revisions.
• The COE CC approves the proposal.
• The Associate Dean for Academics sends a memo to the program approving the changes and discussing the next steps.
• The proposal is submitted to a faculty vote.
• If approved by the faculty vote, the program begins the Courseleaf Workflow process. Note, this proposal is now the responsibility of the department to enter into Courseleaf, and not the COE CC. The entry into Courseleaf needs to contain all relevant information in the Courseleaf fields themselves, especially learning outcomes and student engagement hours. Also attach the syllabus. This is important to complete prior to the deadlines for UOCC submission.
• The UOCC reviews the proposal, with the process taking a full term. They may come back to the program for additional information.
• The UOCC approves the program, submits it to the UO Senate for approval. When approved, it moves to the Registrar’s office who makes the update in Banner.
**note: There may be concurrent processes that accompany this list if you need undergraduate council, graduate council, TSPC or HECC approval.
Curriculum Change Questions
- Name and role of person submitting proposal
- Academic Program/Department submitting proposal
- Summary of Proposed Curriculum Changes
- Rationale or Justification for Proposed Changes
- Curricular Review Process, i.e., a brief statement confirming the steps you followed to review and approve the proposed curricular changes in accordance with your Department’s governance policy.
- An attached course syllabus (Word Document or PDF)
- Context for Curriculum Review and Changes Background information that will help the COE Curriculum Committee (COE CC) understand why you are reviewing your curriculum and proposing changes now as well as academic justification for the specific changes proposed. [Note. Please refrain from using acronyms that COE CC members may not know and include relevant program details for those COE CC members who are not familiar with the details of your academic program.]
- Detailed Review of Proposed Curricular Changes
- Detailed Description of proposed course change
- Description of the academic benefits of proposed changes (e.g., curricular accessibility and quality improved, enrollment increased, academic program costs to students reduced, etc.)
- Description of the academic impact of proposed curricular changes (e.g., program plan changes, licensure or accreditation standards met, etc.)
- Description of the budgetary impact of proposed curricular changes (e.g., losses or gains in FTE, increased SCHs)
- Market Analysis (e.g., how proposed changes improve academic growth and/or sustainability, particularly in comparison to other existing programs in Oregon and/or across the country, if applicable)
- Projected Timeline for implementing curricular changes
- Does this proposal require or promote collaboration with other programs either within or outside of the COE?
- Does this proposal promote and/or maximize the existing COE disciplinary expertise in the areas of diversity, equity, and inclusion? If yes, please describe how the proposal does this.
- Does this proposal prepare graduates to serve culturally and linguistically diverse communities? If yes, please describe how the proposal does this.
New and Revised Programs Process
UO Central Administration is currently revising policies for new program proposals and program changes. The new process will be posted as soon as it is available. Prior to starting any program related process, please contact the associate dean for academics, Lillian Duran, at firstname.lastname@example.org.