- COE Student: undergraduate, graduate, licensure candidate, non-licensure candidate, continuing professional development student, SPED minor, international student, graduate teaching fellow (GTF)
- Placement: learning setting outside of the college or university where students observe or interact with any community member
- Background Clearance: verification from Oregon State Police or FBI of an acceptable criminal history check
- Temporary ID Badge: issued to late admitted non-licensure students; valid until the end of the period for which the temporary badge is issued
- Character Questionnaire: a program or licensure document asking for responses to questions related to alleged misconduct or violation of professional standards
- Supervisor: anyone who conducts field-based supervision off campus for students in field placements where observation or interaction with any community member occurs
In order to obtain a COE ID badge, enrolled students are required to complete a “Character Questionnaire”a Character Questionnaire and submit fingerprints for FBI background checks Licensure program students may obtain a fingerprint packet from the coordinator of student records or program academic secretary. Non-licensure program students may obtain fingerprint cards at any local police station or the UO Office of Public Safety. Instructions for how to request copies of FBI criminal history report, or a clearance letter indicating no FBI criminal history exists are outlined at the FBI's website.
- For students enrolled in TSPC licensure programs, program admission packet instructions state that applicants must return fingerprint packets and PA-1 forms to COE unit. Applicants can be fingerprinted on TSPC-issued cards at a police or sheriff's department in any state, police department or US embassy in any foreign country, or UO Office of Public Safety. The COE unit determines that fingerprints were processed according to instructions, and forwards them to the coordinator of student records along with PA-1 forms. The coordinator of student records submits TSPC student files to TSPC for processing. If notified by TSPC of any irregularity in a student’s criminal history report, he/she notifies the appropriate program coordinator.
- Students who already have fingerprints and FBI clearance on file must submit a Fingerprint-based Verification Form and a PA-1 form to the COE coordinator of student records. If such clearance exceeds three years, new clearance must be obtained.
- For students enrolled in non-licensure programs, program admission packet instructions provide students with information on where to obtain fingerprint cards, (local police stations or UO public safety) and the address for the Oregon State Police website to obtain clearance verification. The COE unit determines that fingerprints were processed according to instructions and place a copy of the written clearance in the student’s file.
- All COE units require completion of a the COE “Character Questionnaire” form as part of admission requirements.
- The COE academic secretaries enter the “FBI background clearance received” and “supervisor badge”, or "Temporary ID Badge", as appropriate, in the COE database.
- The administrative assistant for academic programs runs a “clearance received report" from the COE database and forwards it to the UO card office twice weekly two weeks prior to and during the first three weeks of each term. For late approvals, academic secretaries may request that an updated report be sent to the UO card office.
- COE students, faculty, or staff members go to the UO card office to obtain a COE ID badge.
Supervisor COE ID Badge
COE policy for obtaining a faculty/staff COE ID badge requires the individual to complete a “Character Questionnaire”. If not a currently licensed educator in Oregon, supervising personnel must also submit fingerprints as part of the hiring process. Upon verification of criminal history clearance, the faculty/staff member’s supervisor or business manager may request the COE ID badge by emailing the assistant for academic programs. The email should include the following information: